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CITY COUNCIL MEETING CITY HALL, COUNCIL CHAMBERS

6:15 P.M.

Regular Meeting

ROLL CALL

INVOCATION & PLEDGE OF ALLEGIANCE

PROCLAMATIONS, COMMENDATIONS, ETC.

PROCLAMATION: SAM WALTON HERO AWARD: KATHLEEN CLOSE

PROCLAMATION: SINGLE PARENTS DAY

MINUTES

PETITIONS, REMONSTRANCES & COMMUNICATIONS – CITY OF PEORIA

ITEM NO. 1 PUBLIC HEARING Regarding 1) An Amendment to an Annexation Agreement with the City of Peoria for a Parcel of Approximately 14 Acres of Land; and 2) An Amendment to the Annexation Agreement for Approximately 26 Acres of Land. The Properties are generally bounded by Wilhelm Road on the North, IL Route 40 (Knoxville Avenue) on the East, Alta Road on the South, and Parcel ID No. 09-29-306-005 on the West.

ITEM NO. 2 Communication from the Interim City Manager and Director of Planning and Growth Management Requesting Approval of the Following AMENDMENTS to ANNEXATION AGREEMENTS to PERMIT a FREESTANDING SIGN Not to Exceed 100 Square Feet:

1. RESOLUTION “A” Approving the FIRST AMENDMENT to an ANNEXATION AGREEMENT Dated August 22, 2008, Filed with the City Clerk as Resolution No. 08-113-A Regarding Property Located at the SOUTHWEST CORNER of WILHELM ROAD and IL ROUTE 40 Identified as Parcel ID No. 09-29-326-002 with a Temporary Address of 1500 W. WILHELM ROAD, Located within the City of Peoria, Illinois, with Conditions.

2. RESOLUTION “B” Approving the SIXTH AMENDMENT to an ANNEXATION AGREEMENT Dated November 14, 1995, Filed with the City Clerk as Resolution No. 95-597-B for Property Located at the NORTHWEST CORNER of ALTA ROAD and IL ROUTE 40 Identified as Parcel ID Nos. 09-29-352-012, 09-29-352-008, 09-29-376-004, 09-29-376-005, 09-29-376-006, 09-29-376-009, and 09-29-376-010 with a Temporary Address of 10301 N. KNOXVILLE ROAD, all Located within the City of Peoria, with Conditions.

ITEM NO. 3 CONSIDERATION OF CONSENT AGENDA ITEMS BY OMNIBUS VOTE, for the City of Peoria, with Recommendations as Outlined:

1. NOTICE of LAWSUIT Filed on Behalf of QJHP BUILDING, LLC Regarding the November 10, 2008, Council Decision to Amend Chapter 18 of the Code of the City of Peoria Pertaining to Adult Businesses, Adoption of an Ordinance Designating a Hospitality Improvement Zone Business District, and the Decision to Grant Site Applications for Class A Licenses to Peoria Speakeasy, Inc., d/b/a Big Al’s, with Request to Receive for Information and Refer to the Legal Department.

2. Communication from the Interim City Manager and Director of Public Works Requesting Approval to Accept the LOW BID of VERMEER SALES AND SERVICE for the PURCHASE of ONE (1) PORTABLE BRUSH CHIPPER (Fully Equipped) at a Total Cost of $34,900.00.

3. Communication from the Interim City Manager and Director of Public Works Requesting Approval of the LOW BID of McALLISTER EQUIPMENT for the PURCHASE of ONE (1) PORTABLE AIR COMPRESSOR (Fully Equipped) at a Total Cost of $11,472.00.

4. Communication from the Interim City Manager and Director of Public Works Requesting Approval to ACCEPT the LOW BID of ADVANCED TECHNICAL SYSTEMS d/b/a ADVANCED ELECTRIC and Award a CONTRACT, in the Amount of $147,469.14, for ENGINEERING and CONSTRUCTION COSTS for a TRAFFIC SIGNAL at the INTERSECTION of PIONEER PARKWAY and HALE AVENUE.

5. Communication from the Interim City Manager and Director of Public Works with Request to REJECT ALL BIDS RECEIVED for the PURCHASE of ONE (1) CASE 580 SUPER M BACKHOE (Fully Equipped).

6. Communication from the Interim City Manager and Police Chief Requesting Approval of the PURCHASE of 175 BLAUER MODEL 340 BREAKAWAY SAFETY VESTS (with Glow Skin Feature) from RAY O’HERRON, the Low Bidder, in the Amount of $11,313.75, to Replace the Safety Vests Currently Issued to Police Officers, Which are No Longer in Compliance with the New Federal Standard.

7. Communication from the Interim City Manager and Director of Public Works Requesting Approval of PURCHASES Totaling $424,800 through the State of Illinois Contract Bid Process for ROUTINE POLICE FLEET REPLACEMENT VEHICLES, as Follows: 16 CHEVROLET IMPALAS, in the Amount of $316,785.00, from BILL JACOBS CHEVROLET of JOLIET, IL; 1 FORD CARGO VAN (with Prisoner Containment Unit), in the Amount of $28,011.00, from LANDMARK FORD of SPRINGFIELD, IL; 2 CHEVY TAHOES, in the Amount of $57,000.00, from MILES CHEVROLET INC., of DECATUR IL; and 2 FORD FOCUS AUTOMOBILES, in the Amount of $23,004.00, from MORROW BROTHERS FORD of GREENFIELD, IL.

8. Communication from the Interim City Manager and Director of Public Works Requesting Approval of PURCHASES Totaling $185,281.00 through the State of Illinois Contract Bidding Process for THREE (3) F550 SUPER DUTY TRUCKS (Fully Equipped with Dump Box, Snow Plow and Salt Spreaders) from LANDMARK AUTOMOTIVE GROUP.

9. Communication from the Interim City Manager and Director of Public Works Requesting Approval of the PURCHASE of SIX (6) DUMP TRUCKS (Fully Equipped with Dump Box, Snow Plow and Salt Spreaders) for a Total Cost of $765,312.00 ($131,052.00 per Truck Less $21,000.00 Total Trade-In) from PRAIRIE ARCHWAY INTERNATIONAL TRUCKS of NORMAL, ILLINOIS, through the State of Illinois Contract Bid Process.

10. Communication from the Interim City Manager and Director of Public Works Requesting Approval of a FINAL PAY ESTIMATE, in the Amount of $40,422.08, which is $10,948.01 or 22.2% Over the Contract Amount of $49,338.97 for the WEST ANTOINETTE STREET SIDEWALK IMPROVEMENT (Laramie to Oregon).

11. Communication from the Interim City Manager and Director of Public Works Requesting Approval of a FINAL PAY ESTIMATE, in the Amount of $5,621.29, or 12.00% Over Contract Amount, to KRUMHOLZ BROTHERS LANDSCAPING for the SHAGBARK CIRCLE DRAINAGE IMPROVEMENT.

12. Communication from the Interim City Manager and Director of Planning and Growth Management Requesting Approval to INCREASE the UPGRADE COMPANIES CHDO DEVELOPMENT BUDGET, in the Amount of $4,150.00, in HOME Funds for the Construction of One New Affordable Single-Family Home Located at 1707 N. E. MADISON.

13. Communication from the Interim City Manager and Director of Planning and Growth Management Requesting Approval of the THIRD MEMORANDUM OF AGREEMENT Between the WESTERN AVENUE GREENWAY PROJECT and the City of Peoria by EXTENDING the AGREEMENT UNTIL DECEMBER 31, 2009.

14. Communication from the Interim City Manager and Director of Planning and Growth Management with Recommendation to AMEND the INTERGOVERNMENTAL AGREEMENT with the PEORIA CITY/COUNTY HEALTH DEPARTMENT Related to LEAD-BASED PAINT HAZARD REDUCTION ACTIVITIES as Outlined.

15. Communication from the Interim City Manager and Director of Economic Development Requesting Approval to Enter into a CONTRACT with the ECONOMIC DEVELOPMENT COUNCIL and OTHER REGIONAL PARTNERS for a REGIONAL RETAIL STUDY with a Total Contract Amount of $51,855.00, for all Regional Partners and Approximately $11,600.00 for the City of Peoria Portion, and to Authorize the City Manager to Execute the Necessary Documents.

16. Communication from the Interim City Manager and Director of Public Works Requesting Approval of a STATE MFT RESOLUTION, in the Amount of $2,965,007.00 for 2009 GENERAL MAINTENANCE FUNDS, in the MFT Accounts as Outlined, and Requesting Approval of the PURCHASE of ROCK SALT and LIQUID CALCIUM CHLORIDE, in the Amount of $455,000.00 through the State of Illinois Joint Purchasing Procurement Services.

17. Communication from the Interim City Manager and Corporation Counsel Requesting Approval of a SITE APPLICATION for a SUBCLASS 1 (4:00 A.M. Closing) to be Added to a CLASS A (Tavern) Liquor License at 807 S. W. ADAMS, with Recommendation from the Liquor Commission to Approve.

18. Communication from the Interim City Manager and Director of Economic Development with Request to Receive and File the DOCUMENTATION from the ECONOMIC DEVELOPMENT COUNCIL Regarding the SECOND and THIRD QUARTER 2008 PERFORMANCE INITIATIVES, Under the Scope of Work for the Contractual Agreement Between the City of Peoria, County of Peoria, and the Heartland Partnership.

S. REPORT of the CITY TREASURER REGINALD A. WILLIS for the MONTH of OCTOBER 2008, with Request to Receive and File.

T. PEORIA PUBLIC LIBRARY FINANCIAL REPORT STATEMENT of REVENUES and EXPENDITURES, LIBRARY USE INDEX, and LIBRARY STATISTICAL REPORT for NOVEMBER 30, 2008, with Request to Receive and File.

ITEM NO. 4 Communication from the Interim City Manager and Director of Economic Development Requesting Authorization to Request a GRANT from the ECONOMIC DEVELOPMENT ADMINISTRATION (EDA) FOR: OPTION “A” – An Increase for $250,000.00 in Funding for the CITY OF PEORIA REVOLVING LOAN FUND; AND/OR OPTION “B” – $50,000.00 from the CITY’S REVOLVING LOAN FUND to Use as a Match for a Regional Revolving Loan Fund.

ITEM NO. 5 Communication from the Interim City Manager and Director of Public Works Requesting Approval of TASK ORDER NO. 4 to AGREEMENT NO. 07-040, the 2007 PROFESSIONAL SERVICES AGREEMENT with MACTEC ENGINEERING AND CONSULTING, INC., with an Effective Date of January 16, 2009, and a Completion Date of February 28, 2009, for a Total Additional Compensation Amount Not to Exceed $42,481.00 to Assist the City in Applying for Economic Stimulus Incentives through the Illinois Environmental Protection Agency for Early Action Projects Related to the City’s Mandated Combined Sewer Overflow Long-Term Control Plan.

Unfinished Bus-Adjourn

UNFINISHED BUSINESS

NEW BUSINESS

CITIZEN REQUESTS TO ADDRESS THE COUNCIL

EXECUTIVE SESSION

ADJOURNMENT

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